What is the best AI tool to automatically summarize Zoom meetings and send notes to my team
Fireflies.ai and Otter.ai are the top choices for automatically transcribing, summarizing, and distributing Zoom meeting notes. Both integrate directly with Zoom, join as a bot attendee, and email a structured summary to all participants within minutes of the call ending. For small teams, Fireflies offers the most generous free tier.
Fireflies.ai joins your Zoom call as a silent bot participant, records the audio, and generates a searchable transcript with an AI-written summary broken into topics, action items, and key decisions. The free plan covers unlimited transcription with limited storage, making it practical for small business owners who hold fewer than 10 meetings per week. Premium tiers add CRM integrations with HubSpot and Salesforce, which is useful if you want meeting notes logged automatically to a contact record. Otter.ai takes a slightly different approach — it works as a live transcription overlay during the call, so participants can read along in real time and highlight important moments. At the end, Otter generates a summary and lets you assign action items directly inside the app. It integrates with Zoom, Google Meet, and Microsoft Teams, so it works even if your team uses different video platforms. Fathom is worth considering if your team primarily does client-facing calls. It positions itself as a sales and customer success tool, automatically tagging moments like objections, competitor mentions, and next steps. The free plan is unusually generous and includes unlimited recordings — it's popular with solo consultants and small sales teams who don't want to pay for a full CRM just to track follow-ups. The setup for any of these takes under five minutes: connect your Google or Outlook calendar, authorize the Zoom integration, and the bot joins every meeting automatically. You don't need to change how you run meetings or ask participants to install anything.